Choir Concierge Features
From learning your next competition set to sending emails, Choir Concierge brings your choir's daily activities together in one easy-to-use place.
Less time chasing spreadsheets, juggling apps and tracking people down. More time making music together.
Request a demoMusic & Learning
Your music library should do more than store PDFs. Choir Concierge gives singers the tools they need to learn their parts, practise at their own pace and prepare for performance, all in one place.
Sheet music and learning tracks: Keep scores, demo recordings and part-learning tracks together with each song.
Practise your way: Read sheet music while listening to audio, adjust tempo and pitch, control volume and pan, or jump back a few seconds to practise a tricky passage.
Find your pitch: Use the built-in pitch pipe and chromatic scale to help singers find their starting notes.
Track learning progress: Singers can mark songs they're learning or ready to be assessed on, while music leaders can track progress and mark songs performance-ready.
Keep repertoire organised: Manage songs as they move from preparation to learning, active repertoire and archive.
Events & Attendance
Rehearsals, performances, workshops, retreats and social events all need coordination. Choir Concierge makes it easier to organise what's coming up and keep track of who's attending.
Plan events: Set dates, times, locations, arrival times, descriptions and schedules, including the songs planned for each event.
Collect RSVPs: See who's going, who's unsure and who hasn't responded yet. Review useful planning details such as dietary requirements and medical information.
Record attendance: Mark attendance individually or in bulk, with options for late arrivals and absence reasons.
Make check-in easier: Use a shared-device kiosk or a QR code for singers to check themselves in.
Sync your calendar: Add individual events to your calendar or subscribe to a choir calendar feed.
Understand attendance: Review attendance reports across a period, compare participation and identify changes in engagement over time.
From the weekly rehearsal to the big performance, spend less time chasing responses and more time getting the choir ready.
Membership
Your choir is more than a list of names. Choir Concierge keeps singer information, membership history and practical administrative details together, so the people looking after the choir can find what they need.
Rich singer profiles: Store contact details, emergency contacts, membership information, voice placement and other relevant details.
Flexible membership statuses: Keep track of regular members, inactive members, prospects and former members.
Voice parts and ensembles: Record each singer's voice part, even if they sing a different part in each ensemble in your organisation.
Custom fields: Capture the information that matters to your choir, without being limited to a fixed set of fields.
Membership fee tracking: Keep an eye on fee due dates and see who's paid, approaching expiry or overdue.
Import and export: Import singer information from supported choir-management systems or a CSV template, and export records when needed.
Preserve membership history: Retain historical records as singers move through different stages of membership.
Communications
Important messages shouldn't disappear into a maze of inboxes, group chats and forwarded emails. Choir Concierge connects your choir's email communication with the people and groups it needs to reach.
Mailing lists for every purpose: Set up lists for the whole choir, individual ensembles, leadership teams, music teams or other groups.
Reach the right people: Target recipients and senders by singer, role, voice part, membership status or ensemble.
Choose how conversations work: Use chat-style lists for group conversations, mailouts for announcements, or public lists for designated contact addresses.
Send polished broadcasts: Compose announcements in Choir Concierge with rich-text formatting and attachments, and they'll automatically include your logo.
Keep a central record: Review sent messages, inbound emails, distribution activity and message opens.
Whether you're coordinating a committee, announcing a new piece of repertoire or sending information to the whole choir, communication stays connected to your organisation.
Single Login & Ensembles
Choirs don't always operate as a single, uniform group. Singers may belong to several organisations, while a single organisation might contain multiple ensembles with different members, music and activities.
Choir Concierge is designed to accommodate both.
Use the same account to access multiple organisations, without juggling separate usernames and passwords.
Organise your choir into ensembles, sub-groups or other musical groups, each with its own singers, repertoire and events.
The result: a setup that works for a single choir, a choir with sub-groups, or people involved in multiple organisations, without forcing everyone into the same structure.
Easy to Use, Wherever You Are
Choir software only works when people actually want to use it. Choir Concierge is designed for the people running the choir and the singers who simply want to know what's happening and get on with making music.
Check upcoming events, update an RSVP, or practise from your phone.
Personal dashboards bring together upcoming events, attendance and songs to learn.
Filter lists, perform bulk updates, import records and generate reports instead of handling everything one entry at a time.
Create roles and customise permissions so people can help manage the choir without needing access to everything.
From handy shortcuts to a few musical surprises, there are details designed to make the experience more enjoyable.
And if something could work better for your choir, you can suggest it. Choir Concierge is actively developed with real choir workflows in mind.
The thoughtful extras
The headline features are just the beginning. Choir Concierge includes a range of other tools to help with the practical details of running an organisation.
Get a quick vote from members, set a deadline and see the results in one place.
Organise choir files into folders and control access for ensembles, roles, voice parts or individual singers.
Plan where singers stand with a visual riser layout, organised by voice part.
See your choir's events together in a convenient monthly calendar view.
Capture the singer information that's useful to your choir, without being limited to a fixed set of fields.
Create song categories and event types that fit the way your choir organises its activities.
Let's make room for the music
Your choir deserves software that supports both the people behind the scenes and the singers who make it all worthwhile.
Whether you want to simplify administration, improve music learning or bring your choir's activities together in one place, we'd love to show you around.
Request a demoDiscover what Choir Concierge could do for your choir.